INJURY & ILLNESS PREVENTION PROGRAM (I2P2)
Colleagues are expected to know their responsibilities for safety at work and to apply the principles and practices by which they are trained. While safe work practices apply to all work areas, this Injury and Illness Prevention Program is intended to be flexible and dynamic and subject to revision as the company grows and changes.
This Program is designed to comply with the requirements of the California Occupational Safety and Health Administration (Cal/OSHA) requirements as stated in the Cal/OSHA standard (Title 8 Code of California Regulations, Section 3203)
Sections of this program include: (click on each button for more detail or use switch to open/close all)
HEALTH & SAFETY POLICY
Union City management is committed to creating a safe and healthful work environment for our colleagues (regular & contingent), contractors and our community.
We accomplish this goal by careful work-site analysis & control, hazard prevention programs, and active colleague participation & awareness through regular safety & health training.
RESPONSIBILITY
Program Administrator has the authority and responsibility for implementing the provisions of this program for Union City site
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All managers and supervisors are responsible for implementing and maintaining the I2P2 in their work areas and for answering worker questions about the I2P2.
COMPLIANCE
Management is responsible for ensuring that all safety and health policies and procedures are clearly communicated and understood by all workers. Managers and supervisors are expected to enforce the rules fairly and uniformly.
All colleagues are responsible for using safe work practices, for following all directives, policies and procedures, and for assisting in maintaining a safe work environment.
Our system for ensuring that all colleagues comply with the rules and maintain a safe work environment includes:
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Informing colleagues of the provisions of our I2P2.
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Evaluating the safety performance of all workers;
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Recognizing workers who perform safe and healthful work practices;
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Providing training to workers whose safety performance is deficient;
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Referring workers that fail to comply with safe and healthful work practices to Human Resources.
COMMUNICATION
We recognize that open, two-way communication between management and colleagues on health and safety issues is essential to an injury-free, productive workplace. The following system of communication is designed to facilitate a continuous flow of safety and health information between management and staff in a form that is readily understandable and consists of one or more of the following items:
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New hire orientation including a discussion of safety and health policies and procedures.
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Review of our I2P2.
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Workplace safety and health training programs.
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Regularly scheduled safety meetings.
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Effective communication of safety and health concerns between colleagues and supervisors, including translation where appropriate.
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Posted or distributed safety information.
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Safety suggestion box
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A system for workers to anonymously inform management about workplace hazards.
As a method of further accountability we have a Safety Committee that:
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meets regularly,
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prepares written records of the safety committees meetings,
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reviews results of the periodic scheduled inspections,
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reviews investigations of accidents and exposures and makes suggestions to management for the prevention of future incidents,
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reviews investigations of alleged hazardous conditions,
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and submits recommendations to assist in the evaluation of colleague safety suggestions.
HAZARD ASSESSMENT
Periodic inspections to identify and evaluate workplace hazards shall be performed by the following competent observers) in the following areas of our workplace:
Periodic inspections are performed according to the following schedule:
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Monthly or
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When we initially established our I2P2;
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When new substances, processes, procedures or equipment which present potential new hazards are introduced into our workplace;
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When new, previously unidentified hazards are recognized;
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When occupational injuries and illnesses occur;
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When we hire and/or reassign permanent or intermittent workers to processes, operations, or tasks for which a hazard evaluation has not been previously conducted; and
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Whenever workplace conditions warrant an inspection.
Periodic inspections consist of identification and evaluation of workplace hazards.
REPORTING OF OCCUPATIONAL INJURIES AND ILLNESSES/INCIDENTS
Colleagues are required to report all work-related injuries, illnesses, and/or incidents that result in property damage and near-miss incidents to their supervisor, to Human Resources, or to EH&S either by using the Workplace Incident Report (WIR) form, by sending an electronic report through our weblink or through direct verbal communication with their manager/supervisor or appropriate delegate.
Serious or life threatening injuries should receive immediate treatment prior to concern for completing any required paperwork or conducting a root cause investigation.
The colleague's supervisor is responsible for assisting them to completing the WIR as well as for initiating the Incident Investigation Report (IIR) Form according to the instructions on the form.
The form is then processed according to Flowchart 1.
Accident/Incident Investigations
Procedures for investigating workplace accidents and hazardous substance exposures include:
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Visiting the accident scene as soon as possible;
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Interviewing injured colleagues and witnesses;
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Examining the workplace for factors associated with the accident/exposure;
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Determining the cause of the accident/exposure;
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Taking corrective action to prevent the accident/exposure from reoccurring; and
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Recording the findings and corrective actions taken.
This is all documented on the Incident Investigation Report form.
HAZARD CORRECTION
Unsafe or unhealthy work conditions, practices or procedures shall be corrected in a timely manner based on the severity of the hazards. Hazards shall be corrected according to the following procedures:
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When observed or discovered;
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When an imminent hazard exists which cannot be immediately abated without endangering colleague(s) and/or property, we will remove all exposed colleagues from the area except those necessary to correct the existing condition. Collegues necessary to correct the hazardous condition shall be provided with the necessary protection; and
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All such actions taken and dates they are completed shall be documented on the appropriate forms.
TRAINING
All colleagues, including managers and supervisors, shall have training and instruction on general and job-specific safety and health practices. Training and instruction shall be provided as follows:
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When the I2P2 is first established;
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To all new colleagues
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To all colleagues given new job assignments for which training has not previously provided;
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Whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard;
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Whenever Union City site is made aware of a new or previously unrecognized hazard;
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To supervisors to familiarize them with the safety and health hazards to which colleagues under their immediate direction and control may be exposed; and
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To all colleagues with respect to hazards specific to their job assignment.
Workplace safety and health practices include, but are not limited to, the following:
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Explanation of the Zoetis Union City I2P2, emergency action plan and fire prevention plan, and measures for reporting any unsafe conditions, work practices, injuries and when additional instruction is needed.
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Use of appropriate clothing, including gloves, footwear, and personal protective equipment.
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Information about chemical hazards to which colleagues could be exposed and other hazard communication program information.
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Availability of toilet, hand-washing and drinking water facilities.
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Provisions for medical services and first aid including emergency procedures.
In addition, we provide specific instructions to all workers regarding hazards unique to their job assignment, to the extent that such information was not already covered in other training.
RECORDKEEPING
We have taken the following steps to implement and maintain our I2P2:
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Records of hazard assessment inspections, including the person(s) or persons conducting the inspection, the unsafe conditions and work practices that have been identified and the action taken to correct the identified unsafe conditions and work practices, are recorded on a hazard assessment and correction form; and
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Documentation of safety and health training for each worker, including the colleague's name or other identifier, training dates, type(s) of training, and training providers are recorded on a Training and Instruction Form (SOP-0008-01).
REFERENCES/RESOURCES
DOCUMENTS/WEBLINKS
FORMS/LINKS
VIDEOS
eLEARNING
SUPERVISOR & SAFETY LEADER DEEPER DIVES
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Article - Ten Most Asked Questions About OSHA Inspection Process
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Article - The Safety Experience
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Article - Fatigue - You're More than Just Tired!
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Infographic - Workplace Injuries
GLOSSARY
Adequate
PPE, IIPP
Adequate. Sufficient to reduce the risk to an acceptable minimum.
CFR
PPE, Chemical, Tools, Electrical, Biosafety, PIT, IIPP, Fire, Emergency, ERT, STF, Vehicle, Violence
Code of Federal Regulations
Certified Safety Professional or CSP
IIPP
A safety professional who has met education and experience standards, has demonstrated by examination the knowledge that applies to professional safety practice, continues to meet recertification requirements established by the Board of Certified Safety Professionals (BCSP), and is authorized by BCSP to use the Certified Safety Professional designation.
Competent Person
IIPP
One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.
EH&S
PPE, Chemical, Tools, Electrical, Biosafety, PIT, IIPP, Fire, Emergency, ERT, STF, Vehicle, Violence, Ergo
Environmental Health & Safety (EH&S) has the responsibility of maintaining safety for all workers at Abaxis as outlined in the Health & Safety Policy. Additionally EH&S acts as the conduit for compliance with laws of state & federal regulatory agencies regarding environmental protection, waste disposal, hazard control, and reporting of accidents/incidents at Abaxis.
Emergency
PPE, Chemical, Tools, Electrical, Biosafety, PIT, IIPP, Fire, Emergency, ERT, STF, Vehicle, Violence
1) Any potential occurrence such as, but not limited to, equipment failure, rupture of containers, or failure of control equipment, which may or does result in a release of a hazardous substance into the workplace.
2) An unforeseen combination of circumstances or the resulting state that increases the threat to health, life, or property and calls for immediate action.
Emergency Action Plan
IIPP, Emergency Response, Fire, ERT
A plan for a workplace, or parts thereof, describing what procedures the employer and employees must take to ensure employee safety from fire or other emergencies.
Emergency Escape Route
IIPP, Emergency Response, Fire
The route that employees are directed to follow in the event they are required to evacuate the workplace or seek a designated refuge area.
Engineering Controls
IIPP, Noise
May include purchasing quieter equipment using barriers, damping, isolating, muffling, installing noise adsorption material, mechanical isolation, variations in force, pressure or driving speed or any combination of methods to decrease noise levels.
Equivalent
IIPP
An alternate design, feature, device, or protective action which provides an equal degree of safety.